20 Business Interaction – Participating in a meeting

便利な表現(Useful Expressions)
Read aloud the vocabulary words.
transcribe (v.)
minutes (n.)
unbiased (adj.)
resolution (n.)
minute taker (n.)
便利な表現(Useful Expressions)
Read aloud and complete the sentences.
1. The _________ for the client meeting was stuck in traffic.
2. To _________ an audio recording is challenging.
3. You’re assigned to take the _________ of the meeting.
4. No _________ was made due to disagreements between stakeholders.
5. In decision-making, we should be _________ and consider every factor, given that it’s not what we initially wanted.
Read the whole dialogue with your tutor.
Fill in the blanks with the words you just learned.
Tutor: Good morning, Mr. Owada. I was told by my boss to be the (1) ________ for the meeting. What does he mean?
Student: Ms. Lee, being the minute taker is an important role at work.
Tutor: Okay, what will I do at the meeting later, then?
Student: Your task is to listen carefully to the details of the meeting then (2)________ as much as you can.

Tutor: Noted, sir. Would that be all?
Student: Yes. Please pay attention until a (3) ____________ is made.
Tutor: My boss told me that I should be (4)________ in writing the minutes. Is there a recommended format?
Student: The (5)________ of the meeting is a business document so you have to write formally. Also, please take note of the time, the attendees, and the next steps.
Tutor: Thank you, Mr. Owada. I have to go now. The meeting will start in 30 minutes.
Student: You’re welcome, Ms. Lee. Good luck with your first meeting.

聞き取り問題(Listening Comprehension)
Listen to your tutor as he/she reads a passage twice.
Then, answer your tutor’s question.
According to the passage, why is effective listening important?
聞き取り問題(Listening Comprehension)
Text read out by the tutor
Read the following text aloud. Then, answer your tutor’s question.
You are the manager of a family restaurant which is in the brink of closure. To prevent the restaurant from closing, you decided to have a meeting with your employees to gather their inputs. On the day of the meeting, two of your employees are absent without notification. Knowing this, you still decided to push through with the meeting. During the meeting, some of your employees are chatting while the others are playing with their phones. What can you do to get their attention and focus on the matter at hand?
How do you deal with the situation?