Business Conversation (Intermediate): Starting a meeting

PART A_1
Let’s learn new vocabulary. Listen and repeat these words with your tutor.
PART A_2
1. minutes 議事録
  Please take the minutes of the meeting today. Thank you.
2. arrange 整える、手配する、準備する
  Mr. Smith arranged a meeting this Friday.
3. progress report 経過報告
  We submit our progress report weekly.
4. proposal 提案
  I will be discussing the details of my proposal on Wednesday.
5. rundown 要約、概要報告、概略説明
  Could you please give me a brief rundown of the report?
PART A_3
I will ask the questions. Please answer them in complete sentences.
PART A_4
1. Is it difficult to take minutes of meetings?
2. Have you ever arranged a meeting at work?
3. How often must you submit a progress report?
4. When was the last time you submitted a proposal?
5. What should rundowns of reports have?
PART B_1
Let’s read the dialogue. I will play Ron and you will play Emma. Then, we’ll switch roles.
PART B_2

Good morning, everyone. Let’s begin with the meeting. Emma, could you please take the minutes of the meeting?
Of course, Mr. Johnson.

Thank you. We arranged this meeting to talk about the progress of our project.
Is this about the latest initiative we discussed three months ago?

Yes. The first item on our agenda is the progress report from last week.
Will you be presenting the data?

No. Hailey from Quality Assurance will discuss the details about it.
I see. Thank you for clarifying.

PART C_1
Let’s read the dialogue. Read aloud, filling in the blanks as you remember the sentence you just read.
PART C_2

Good morning, everyone. Let’s begin with the meeting. Emma, could you please take the minutes of the meeting?
Of course, Mr. Johnson.

Thank you. ______________ to talk about the progress of our project.
Is this about the latest initiative we discussed three months ago?

Yes. The ______________ is the progress report from last week.
Will you be presenting the data?

No. _____ from ______________ will discuss the details about it.
I see. Thank you for clarifying.

PART D_1
Let’s read the new dialogue. Read aloud, filling in the blanks with the vocabulary and expressions you learned.
PART D_2

Good afternoon. Let’s begin the meeting since everyone is here. Could you please take the minutes of the meeting?
Yes, sir.

Thank you. We ______________ to review Product Development staff Ms. Miller’s proposal.
Is it the one she submitted a week ago?

Yes, that’s correct. The first item ______________ is the rundown of the proposal.
Will she be discussing it?

Yes, she is here with us today. _____ from ______________ will discuss the details about it.

PART E_1
Let’s do a roleplay. Talk with me according to the situation below, using the expressions you just learned.
PART E_2
You are in a meeting with your colleagues about the new recruitment process. Lead the discussion by explaining why the meeting was arranged. Your tutor will pretend to be one of your colleagues and the minute taker.
PART E_3
REVIEW AND FEEDBACK
Now, let us review the things that you learned in this lesson.
(Please give a short feedback on how your student did on your class.)
Grammar
文法
Pronunciation 発音 Vocabulary
単語
Comprehension
理解
GOOD 文法の誤りはほとんどなく、完全な文章で話すことができる ほとんどの単語をはっきりと正しく発音することができる 習った表現を適切に使うことができる 文章を理解し、質問に正しく答えることができる

FAIR
文法の誤りはあるが、完全な文章で話すことができる 発音の練習が必要な言葉がいくつかある たまにミスはあるが、習った表現を適切に使うことができる 文章を完全に理解するのは難しく、質問に正しく答えられないときもある

POOR
文章で話すのは難しく、単語だけで話すことができる 発音の練習が必要である 習った単語と表現を少しだけ使うことができる 文章を理解するのは難しく、質問に答えるのは難しい
TUTOR FEEDBACK

GRAMMAR
Good: Was able to speak in complete sentences with minimal grammatical errors.
Fair: Was able to speak in complete sentences with evident grammatical errors.
Poor: Was able to speak using words only.
PRONUNCIATION
Good: Was able to pronounce most of the words clearly and correctly.
Fair: Mispronounced a few words.
Poor: Mispronounced most of the words.
VOCABULARY
Good: Used appropriate expressions learned in class.
Fair: Used appropriate expressions learned in class and made a few errors in word choice.
Poor: Used only a few words and expressions.
COMPREHENSION
Good: Was able to understand the passages and answer the questions correctly.
Fair: Had a little difficulty in understanding passages and answering questions.
Poor: Had a hard time understanding passages and answering questions.