Intermediate Business: Team Report Updates

USEFUL EXPRESSIONS

Let’s practice some expressions. Please read them aloud.
READ

To introduce the main topic of the report:

  1. Our team report for today covers the status of our recent project.
  2. For today, we are going to talk about the status of our recent project.

To inform the team about project updates:

  1. As of April 2, we have accomplished almost 50% of the project.
  2. Before you continue doing your tasks, please take note of a few changes to our goals.

To state the next actions to the project:

  1. Our next step is to monitor the progress of our project.
  2. Based on the data we gathered, the next action is to increase our target for next month.
READING ALOUD

Let’s read the dialogue. I will be Mr. Evans and you will be Mr. Davies. After reading it once, we’ll switch roles.
READ

 

Mr. Davies calls for a team meeting lead by Mr. Evans to hear the latest updates about their ongoing project.


Good afternoon, team. I think everyone is aware that we have an ongoing project and I am glad to see everyone working hard on their individual tasks. Today, Mr. Evans will update us regarding the progress of our project. The stage is yours, Mr. Evans.
 
 
Thank you Mr. Davies. A pleasant afternoon, everyone. As you see, I have prepared a short presentation today to report some updates on the progress of our ongoing project. Take a look at the graph that we have here. It shows that last month, we have achieved a high percentage rate of 99% in our project’s progress.
 

 
That is a good sign. Can we maintain the high percentage rate of 99% to 100% for the coming months before we finish the project?
 
 
I believe we could achieve that. We have been seeing progress for the past months. It is mainly because of our hard work and continuous flow of ideas to improve the project.
 

 
I agree with that. The project’s progress rate has been increasing monthly so I think we do not need to worry about it for the mean time. Do you have any suggestions on what we should do next?
 
 
Since we have been achieving and even going beyond our target rate, all we can do for now is to observe the project’s progress and continue with what we are doing. That is the latest update for our ongoing project. Thank you everyone for coming.
 
CHECK YOUR UNDERSTANDING

Please answer the questions based on the dialogue.
ANSWER

1. According to Mr. Evans, what is the latest update about the team project?
Answer: ________________
2. Based on the update, what should the team do next?
Answer: ________________
GUESS THE MEANING

Choose the correct meaning of the underlined word in each sentence.

ANSWER
  1. c. to add new information
  2. b. to succeed in doing something good, usually by working hard
  3. a. development and improvement of something

ANSWER

  1. Mr. Walters updated the team about the project’s latest progress.
    1. to improve one’s performance
    2. to decline requests
    3. to add new information
  2. The team was able to achieve the highest percentage limit last month.
    1. to carefully plan something
    2. to succeed in doing something good, usually by working hard
    3. to discuss in a business manner
  3. The manager has talked about the progress of the team’s projects for the past two weeks.
    1. development and improvement of something
    2. decrease in the quality of work
    3. meeting about a project
CONVERSATION PRACTICE

Let’s talk. Please answer my questions.
ANSWER

1. Have you ever reported in team update meetings before? How was it?
Answer: ________________
2. Do you think taking notes/writing details during the meeting is really necessary? Why?/Why not?
Answer: ________________
3. What are the advantages of attending team meeting updates?
Answer: ________________
SITUATION QUESTIONS

Please tell me what you will do given the following situations.
ANSWER

1. You are given a task by your manager to introduce the main topic and give your team an update about your project’s status for today. What would you say?
Answer: ________________
2. You are about to state the next action plan based on the data you gathered. You wanted to continue monitoring the project for three more months. How would you say it?
Answer: ________________
3. Your team had a meeting last week. Some updates were given regarding the progress of your projects. One of your team mates was not aware of the updates because he was not able to attend the meeting. What would you tell him?
Answer: ________________